Open Office Writer FAQ – Automatic Functions

  • How do I turn off automatic correction and formatting?
  • How do I turn off automatic word completion?
  • How do I make misspelled words to appear underlined?
  • Hop do I stop OpenOffice.org from generating a black line from hash characters?
  • How do I stop OpenOffice.org from changing the first letter of a word to uppercase?
  • How do I stop OpenOffice.org from changing my decimals into fractions?
  • How do I stop automatic underlining of URLs?
  • How do I stop OpenOffice.org from formatting text between asterisks in bold?
  • How do I stop OpenOffice.org from inserting tabs in front of the cursor position?
  • How do I turn off number recognition in tables?

 

How do I turn off automatic correction and formatting?

 

OpenOffice.org is configured by default to perform certain automatic formatting and correction as you type. This can be very useful, but can also lead to unexpected results.

You can learn to use this feature, or if you prefer you can turn all or some of the automatic formatting off. You can either:

  • Turn ALL off/on: under Format > AutoCorrect > While Typing.
  • Turn some off/on: under Tools > AutoCorrect Options, click various tabs to choose different correcting and formatting functions. The AutoCorrect tabs include [Replace][Exceptions][Options][Localized Options] and [Word Completion].

The table below describes some of the default behaviours and which AutoCorrect setting controls them.

What I key in What I get Function name AutoCorrect tab type
The man — yes, him!
The man–yes, him!
The man – yes, him!
The man—yes, him!
Replace dashes Replace,
Options
1/2 1/4 3/4 ½ ¼ ¾ the replacement table Replace
abotu about the replacement table Replace,
Options
My acct. job brings me fun each day. The lowercase ‘j’ is not capitalized even though it is preceded by a full stop. the exception table Exceptions
XImport Ximport Correct two initial capitals

Options

coordination Coordination Capitalize first letter of every sentence Options
*Hello* _world_ Hello world Automatic bold and underline Options
www.openoffice.org
[email protected]
www.openoffice.org
[email protected]
URL recognition Options
1. bottle of milk
<Enter>
1. bottle of milk
2.
Apply numbering Options
<Enter>, or
===<Enter>, or
___<Enter>
a horizontal border line is created Apply border Options
+—+—+ a table Create table Options
My title
<Enter>
<Enter>
My title Apply styles Options
* one <Enter> • one

(In order to start the bullet list, type an asterisk, press <Space>, type a word and hit <Enter>. The <Space> is critical.)
Replace bullets Options
<2_spaces> The second space doesn’t appear Ignore double spaces Options
1st, 2nd, 4th 1st, 2nd, 4th Format ordinal numbers suffixes Localized Options
<Shift> + “ « or another typographical quote Custom quotes Localized Options
Int <End> Int|roduction|
(The word is completed after pressing <End>; some other keys such as <Enter> or <Space> can be set to trigger this function.)
Word completion

Word Completion

 

How do I turn off automatic word completion?

 

  • Open a text document.
  • From the pulldown menus, select Tools > AutoCorrect Options.
  • Select the Word Completion tab.
  • Deselect the check box to the left of “Enable word completion”.
  • Click OK.

 

ALTERNATIVE METHOD:

  • For OpenOffice.org 3.2 and 3.3, open a text document.
  • From the pulldown menus, select Format > AutoCorrect > AutoCorrect Options.
  • Select the Word Completion tab.
  • Deselect the check box to the left of “Enable word completion”.
  • Click OK.

 

How do I make misspelled words to appear underlined?

 

  • First, make sure your settings are correct by going to Tools > Spelling and Grammar > Options button and make sure the box Check spelling as you type is checked.
  • If this fails, go to Tools > Language > For all Text and select your language.

A series of ‘#’ characters on a line by themselves has generated a bold black double line. How can I remove this line?

 

You have several options to choose:

  • If you recognize this automatic replacement immediately, just press Ctrl+Z for Undo.
  • A series of # symbols (hash characters) is a keyboard shortcut to creating a solid line as a border below a paragraph in a text document. To remove this line, click anywhere in the paragraph just above the thick line and choose Format > Paragraph. The line set will appear on the Borders tab. Clear the line on the tab page and click OK.
  • To remove the line, keep the cursor in the paragraph above the line and choose Format > Default Formatting.
  • To disable this automatic replacement permanently, choose Tools > AutoCorrect Options, go to the Options tab page, and remove the tick before “Apply border”.
Not only hash (#) characters generate automatic borders, but also hyphens (-), underscores ( _ ), equal signs (=), asterisks (*), and tildes (~).

 


How do I stop OpenOffice.org from changing the first letter of a word to uppercase?

When lower case text is typed, OpenOffice.org changes the first letter to uppercase. How do I reverse this setting?

 

This setting is designed to correct sentences mistakenly typed starting with a lower case letter.

To reverse this setting:

  • Select Tools > AutoCorrect Options and then the Options tab.
  • Near the top of the list, uncheck the [T] box next to “Capitalize first letter of every sentence”.
  • Click OK at the bottom of the dialog to apply the change.

 

How do I stop OpenOffice.org from changing my decimals into fractions?

OpenOffice.org is changing my decimals into fractions. How do I reverse this setting?

 

To reverse this setting:

  • Select Tools > AutoCorrect Options > Replace.
  • Near the top of the list, find the replacement choice.
  • Select this replacement description and click on the Delete button to the right of the dialog.
  • Click OK at the bottom of the dialog to apply the change.

How do I stop automatic underlining of URLs?

URLs (Uniform Reference Locators) appear underlined and in a different color from the rest of my text. How do I reverse this setting?

 
To stop automatic underlining of URLs:

  • Select Tools > AutoCorrect Options and then the Options tab.
  • Scroll down in the list that appears to the choice called ‘URL recognition’.
  • Click the box to the left of this choice to turn the behavior off.
  • Click OK at the bottom of the dialog to apply the change.
URL recognition also recognizes anything with the ‘@’ symbol as an email address. Turning this option off will cause email addresses to remain unrecognized.

To selectively determine which addresses should be treated as links, leave URL recognition on, but turn off recognition by the following:

  • Hold the left click and drag select the entire address.
  • Right click on the selected address and select Default Formatting.

An address which has converted to a link may be converted back to normal text by entering Ctrl-Z before the text cursor is moved.

 

How do I stop OpenOffice.org from formatting test between asterisks in bold?

When using asterisks [ * ], OpenOffice.org removes the asterisks and presents the text in bold. How do I reverse this setting?

 

Typing an asterisk [ * ] before and after a word or words allows for words to be made bold without using the mouse. Similarly, typing an underscore [ _ ] before and after a word or words allows for words to be underlined.

To reverse this setting:

  • Select Tools > AutoCorrect Options and the Options tab.
  • Near the top of the list click the checkbox next to Automatic *bold* and _underline_ to deselect this choice.
  • Click OK at the bottom of the dialog to apply the change.

Alternatively, as with any AutoCorrect/AutoFormat action, the action can be reversed with undo (CTRL-Z). So if you type *123* the program turns this into 123, now press CTRL-Z and it will go back to *123*.

 

How do I stop OpenOffice.org from inserting tabs in front of the cursor position when I click on an empty paragraph or empty table cell??

 

This is a function called Direct Cursor in the OpenOffice.org:

  • From the main menu bar, select Tools > Options.
  • In the dialog that appears, select OpenOffice.org Writer > Formatting Aids.
  • Unclick Direct Cursor.
  • Click ok.

How do I turn off number recognition in tables?

I want the number or date to be displayed in a certain way in a table, but OpenOffice.org automatically changes to another format. How do I stop it?

 

If you type 03.29.2011 in a table, OpenOffice.org will display 03/29/11 instead. If you type 03292011, OpenOffice.org will omit the leading zero.

In order to cancel the number recognition function, follow the steps below:

  • Go to Tools > Options.
  • Choose OpenOffice.org Writer.
  • Click Table.
  • Click and cancel the Number recognition box.