OpenOffice Impress FAQ

  • I inserted a song in my presentation, but when I change slide the music stops. How do I play music throughout a presentation?
  • How do I create my own presentation template?
  • Can I do the ‘loop until escape’ function in Impress?
  • How do I print the notes with the slides on the same page in OpenOffice.org Presentation?
  • How do I create header or footer information in an OpenOffice.org presentation? I want my information to show up on every slide.
  • How do I add Text Effects to a Text Box?
  • How do I print 2 slides per page from OpenOffice.org Presentation (one above the other)?
  • I have a MSOffice PowerPoint 97 .PPZ file produced using the ‘Pack and Go’ SaveAs feature. Can this file be opened in Presentation?
  • How can I redock the slide pane
  • I am numbering my slides, but I don’t want the page or slide number to show up on the title slide. Is this possible?
  • How do I insert more than one background into a presentation?
  • I would like to have both landscape and portrait slides in my presentation. Is this possible?
  • When I cut and paste text to OpenOffice.org Presentation, it pastes the text in a different size than the original. How do I maintain the text appearance?
  • I have a presentation with light text on a black background. When I print it, I’d like to have black text on a white background. Is this possible?
  • I am trying to export a presentation to HTML. I am getting an error message that says Nonexistent object. Nonexistent file. What’s wrong?
  • How can I create new styles?
  • How do I find and use the Sun slide presenter add-on, now that it has been loaded?
  • How do I take one slide from a OpenOffice.org presentation and put it into another OpenOffice.org presentation?
  • How do I modify the format of a date field in Presentation?
  • How do I pause a slide show and how can I queue a slide?

I inserted a song in my presentation, but when I change slide the music stops. How do I play music throughout a presentation?

 

To play music across multiple slides, insert the music as slide transition effect following these simple steps:

  • In the task pane on the right hand side of the screen select the Slide transition tab.
  • In the Modify transition section click drop down menu next to Sound and select the file containing the desired music (you may need to select “Other sound” in the drop down menu and browse the contents of your hard disk).
  • If you wish the music to restart check the Loop until next sound box. If you want to stop the music at a certain slide, create a new transition selecting no sound.
  • Do not select the Apply to all slides button otherwise the music will re-start at every slide change.

How do I create my own presentation template?

 

Follow these steps:

  1. Create the template slide using Impress
  2. When the slide is complete, from the pulldown menus, select File > Templates > Save.
  3. If you want to make your own folder for storing your personal templates (suggested), click the Organizerbutton.
  4. In the dialog that appears, select Commands > New
  5. A new folder will be created and will appear on the right side of the dialog, named “Untitled”
  6. Give the folder a new name and press the Return key to enter the name, e.g. My_templates
  7. Click Close.
  8. In the “Document Templates” dialog, on the right side, you will see a “Categories” list. Make sure that your new template folder is selected.
  9. In the “New Template” field, enter a name for your template
  10. Click OK.

Whenever you create a new presentation, your template will be available for selection.

Can I do the ‘loop until escape’ function in Impress?

 

3.x

Yes, you can do this with Impress. But first, the slides need automatic transitions defined.

  1. To set that up, select Slide Transition in the task pane (right).
  2. Under Advance slide choose Automatically after and set a time.
  3. Click the Apply to All Slides button (or set a different time for different slides).
  4. Next, to set the looping: from the main menu, choose Slide Show > Slide Show Settings.
  5. In the dialog, choose Auto and set the spinner for the period of time to elapse between the end of one cycle and the beginning of the next. If you want continuous viewing, set it to 0.

How do I print the notes with the slides on the same page in OpenOffice.org Impress?

 

2.x

You need to set the printing options for presentations.

  1. Choose File > Print
  2. In the dialog that appears, click the Options button.
  3. Under ‘Contents’, click the check box next to ‘Notes’ to turn on note printing; deselect the check box next to ‘Drawing’ to avoid printing both the slide and the notes on separate pages.

This dialog also has choices for printing ‘Outline’ and ‘Handout’.

 

3.x

In the print dialog (File > Print) click the Contents listbox and select Notes.

Mac OS X (10.6.2): Select Notes under File > Printer Settings… > Options….

How do I create header or footer information in an OpenOffice.org presentation? I want my information to show up on every slide.

 

  • Go to the ‘Background view’ of the presentation [There are three small icons under the left side ruler – the middle icon is the ‘Background view’ – it looks like a box with a dark bottom edge].
  • To enter text, for example, click on the big ‘T’ icon on the left edge.
  • Create a text input area on your presentation by dragging your mouse in the desired location.

If you want to insert a page/slide number:

  • while still in Background view,
  • select: Insert-Fields-Page Numbers.

NOTE: There is no option for the total number of pages/slides, however, so if you need to enter ‘Page X of N’, you will have to hardcode the ‘of N’ portion.

When you are finished adding text/logos/etc. Click on the left-most icon under the left side ruler. This icon is called ‘Slide view’ and will return you to slide editing mode. Any slide in your presentation will have the data entered in ‘Background view’.

How do I add text effects to a text box?

 

Follow these steps:

1.1.x

    1. Create your Text Box and add your content.
    2. Once the text is entered, click on the Effects Image:EffectsIcon.jpg toolbar button.
The Effects button should be located along the left hand side of the screen in the Main Toolbar. If you do not see it you may need to click the right arrow at the bottom of the Main Toolbar to see the next set of buttons.

You should see the following screen pop up.
Image:EffectsScreen.jpg

  1. Now click on the Text Effects button Image:TextEffectsButton.jpg.
  2. Select the effect you would like to use.
  3. When finished click the Check Mark Button Image:CheckMarkButton.jpg to assign the effect to your text object.

The next time you run your slide show you should see the text displayed using the effect selected.

Image:Tip.png The following is an alternate way of getting to the Effects screen.

  1. If the text object is selected, click a different object in your presentation.
  2. Hold CTRL and right click the text object you would like to add text effects to.
    You should now see the text object selected with little boxes around it instead of a shaded grey line.
  3. Release CTRL and right click the text object.
  4. Click Effects from this menu.

How do I print 2 slides per page from OpenOffice.org Presentation (one above the other)?

 

Follow these steps:

  1. Change to Handout View (4th button down on right edge of window)
  2. Make sure the Presentation Toolbar is open (View->Toolbars->Presentation)
  3. Click Modify Slide Layout on the Presentation Toolbar, choose the side by side 2 slides per page icon, and click OK.

NOTE:  You should be in Background Mode for handouts.

  1. Choose Format-Page, click the Portrait button in the Paper Format area and click OK.
  2. Drag the slides so they are one above the other.
  3. Click to select the top slide, choose Format–>Position and size, click the Match button (to resize proportionally), type 5.65 for width and click OK.
  4. Repeat last step for the bottom slide.
  5. Drag the slides so they are lined up on the bottom and top of the margin lines.
  6. Shift-click to select both slides, click and release the Right mouse button (bringing up the Context menu) and choose Alignment–>Center (not Centered).
  7. While the 2 slides are still selected, drag to center them left to right on the page.

Additional options:

 

  • Use the Line tool to put a horizontal line between the 2 slides.
  • Choose Insert-Fields-Page Numbers to insert a page number on each page.

Note:   Be sure to label the slides Slide 1, Slide 2, etc to avoid confusion between slide # and page #, *Move it to the bottom of the page and then resize the font to around 10 (it’s easier to move it when the font size is larger).

To print the handouts:

  1. Choose File->Print and click the Options button.
  2. Click to check Handouts in the Contents area.
  3. Be sure to uncheck Drawing if you don’t want to print a set of full-sized (1 slide per page) slides as well.
  4. Click OK, and click OK again to print.

I have a MSOffice PowerPoint 97 .PPZ file produced using the ‘Pack and Go’ SaveAs feature. Can this file be opened in Impress?

 

No. .PPZ format files are not supported in either application. Instead:

  1. Open the file in MS PowerPoint 97 and select: File > Save As.
  2. At the bottom of the dialog, you should see ‘as Type’. Select MSPowerpoint 97 .ppt
  3. The resulting file can be opened in OpenOffice.org Impress.

How can I redock the slide pane?

 

You have to hold down Ctrl, then double-click the gray area next to the word Slides in the slides pane. Not the top title bar Slides but the second time Slides appears.

I am numbering my slides, but I don’t want the page or slide number to show up on the title slide. Is this possible?

 

prior to 3.x

It is possible to hide the contents of a slide with the following procedure:

  1. Move your cursor over the slide name tab of the slide you want to change (the first one, in this case).
  2. Click on the context mouse button (usually right-most), and select Modify slide.
  3. In the dialog that appears, deselect the check mark next to “Objects on Background” in the ‘Display’ box.

It is not possible to change the page number field. So your second slide will always be ‘2’ – you cannot restart it to be ‘1’.

How do I insert more than one background into a presentation?

 

Follow these steps in OpenOffice.org:

  1. Select the slide where you need to change the background.
  2. Select Format > Slide Design.
  3. Select the Load button.
  4. Select a category (of backgrounds) from the Load Slide Design dialog. The Template list will update.
  5. Select the new presentation under Templates.
  6. Click OK in the Load Slide Design dialog
  7. Click OK in the Slide design dialog

Depending on which templates are loaded into the distribution that you are using, not all of the categories of background templates may be available. Repeat above steps for all the individual slides in your file.

I would like to have both landscape and portrait slides in my presentation. Is this possible?

 

As far as we know, this is not possible in OpenOffice.org. Portrait and landscape page orientations can be combined in word processing documents

When I cut and paste text to OpenOffice.org Impress it pastes the text in a different size than the original. How do I maintain the text appearance?

 

When text is pasted into an OpenOffice.org presentation, the font size is changed to the Default style. Modify the Default style format to be the desired style, then paste the text into your presentation.

I have a presentation with light text on a black background. When I print it, I’d like to have black text on a white background. Is this possible?

 

To print backgrounds in white and text in black, no matter what the color settings are on, do the following:

  1. Click File > Print.
  2. Click Options.
  3. Under Quality, click Black & white.
  4. Click OK.
  5. Click OK.

This will print backgrounds in white, and text in black. The only downside is that objects will be printed in shades of grey.

I am trying to export a presentation to HTML. I am getting an error message that says Nonexistent object. Nonexistent file. What’s wrong?

 

This message is somewhat generic and can be an indication of one or more problems. Please read the entire list, below, to determine whether you have any of these environment issues:

  • Export to HTML Requires Directory Write Access The Export to HTML process needs to have access to write a new file or files to the directory you have selected. If you do not have write access, you will get the indicated message. In addition, Export to HTML tends to create lots of files. It is highly recommended that you create a new directory for your output to collect all these files and to avoid the write access restriction.
  • Not Enough Disk Space You can receive the indicated message because you do not have enough space in your home directory.
  • File Name Problem You can receive the indicated message because you use a space in the file name. During the Export process, OpenOffice.org sees the first part of the filename as a directory and sees the rest of the name after the space as the filename. Hence, a non-existent object. The solution, then, is to not use spaces or other characters that are not allowed in a filename. These characters are: %!$#:;
  • If you are running an Ubuntu variant, the following package is required for this functionality to work: openoffice.org-wiki-publisher

How can I create new styles?

 

The way to achieve this, is creating a new slide design: View > Master > Slide master.
On each slide design, you can change the styles via the context menu or the window Styles and formatting.
It is also possible to change the format / position of text frames etc.

By applying another slide design to a slide, you will have the according styles.

In Impress, you cannot create new styles for text and outlines in the window Styles and formatting.

 

How do I find and use the Oracle Presenter Console add-on? I loaded it under the Tools: Extensions Manager option. Now that it has been loaded I cannot find it in Open Office Impress.

 

Choose Slide Show -> Slide Show Settings. In the drop down list at the bottom, select the display to use.

Your displays must be set to display different contents. The Presenter Console doesn’t work when the displays are set to clone mode.

 

How do I take one slide from a OpenOffice.org presentation and put it into another OpenOffice.org presentation?

 

Open the destination presentation in OpenOffice.org.

  1. Select Insert > File.
  2. Browse to find and select the source presentation, e.g. ‘your_file.sdd’.
  3. Select Insert.
  4. In the Insert Slides/Objects popup, click on the ‘+’ character. The slides will cascade.
  5. Select the slide number you want.
  6. Select OK.

How do I modify the format of a date field in Presentation?

 

You must have the date selected. Click on the date three times (rapidly) to select it. Then, hold down your right mouse button to get the context menu. Select the date format from the context menu choices.

How do I pause a slide show and how can I queue a slide?

I just returned from a Corporate training session where I used PowerPoint for the presentation. I was able to “pause” the slide show without going to black or white. This allowed the presenter and audience to discuss the slide. I was also able to queue a slide and have it wait for my input before starting.

These two functions are of immense importance in presenting to corporate clients. Is there any way to perform these functions using Impress?

 

Unfortunately there is no option to “pause” a slide show in Impress like there is in MS Powerpoint. However, you may consider using the On-mouse click function, which can be found in the Tasks Pane > Slide Transition tab underAdvance Slide, or alternatively,Slide Show>Slide Transition . This would give the user more control over the transition of the slides and allow time for discussion during presentations.