Open Office Writer FAQ – Document Management

  • How can I open Microsoft Works wordprocessor files (.wps)?
  • Can I edit PDF files?
  • How to open Microsoft Office 2007 documents?
  • How do I convert multiple OpenOffice.org documents to PDF?
  • Export
  • Can I publish my Writer text as a Blog?
  • How can I do a batch conversion of my MSOffice files into OpenOffice.org file formats?
  • Can multiple users edit a file concurrently?
  • Files created in other applications do not always display in OOo exactly as they did when they were created. What can be done about it?
  • Why does OpenOffice not support the file format my application uses?

How can I open Microsoft Works wordprocessor files (.wps)?
The basic OpenOffice.org does not support Microsoft Works, so you should convert a .wps file to a file compatible with OpenOffice.org. The following list provides ways to convert .wps files to compatible OpenOffice.org files:

  • If you have Microsoft Works, open the .wps file in Microsoft Works and resave it as rich text format (.rtf) file.
  • Use Microsoft Word, resave it as .doc file.
  • Use an online converter service such as Zamzar.
  • Use any of these OpenOffice.org variants which include libwps (see note below): OxygenOffice Professional, NeoOffice, Ubuntu, Your Office Suite, LibreOffice, or any other variant based on ooo-build
  • Use the libwps command-line wps2html or wps2sxw converters. (OpenOffice.org can open either .html or .sxw.)

Note: The libwps library was designed to allow OpenOffice.org, KWord, Abiword, and similar programs to import Microsoft Works wordprocessor documents. Though available since early 2007, the mainstream OpenOffice.org has not incorporated the code (issue #8938).

 

Can I edit PDF files?

 

Not in OOo 2.

In OOo 3 you can install the PDF Import extension. It allows you to open a PDF file in OOo Drawing for an optimal layout accuracy. The text is shown in text boxes that can be edited.

 

How do I open Microsoft Office 2007 or 2010 files?

 

The files produced by Microsoft Office 2007 or 2010 are also called Office Open XML, OpenXML, OOXML, .docx, .docm, .xlsx, etc. (other extensions). OpenOffice.org 3.x can open these files, and save in a format such as .doc format.
If you experience imperfections with OOo 3.0 or are using an older version of OOo 2.x, you have several options to open the Microsoft Office files in OpenOffice.org, or you need to first convert the Microsoft Office documents to a compatible OpenOffice.org format like the rich text format (.rtf):

How do I convert multiple OpenOffice.org documents to PDF?

 

Go to File > Export as PDF, and covert the OpenOffice.org document to PDF files.

 

How to export my writer file to PDF?

 

OpenOffice.org has an export filter built in, that exports to PDF.
The way it should work is to click File > Export.

 

Can I publish my Writer text as a Blog?

 

Yes.

Just download the free extension and install the Oracle (Sun) Weblog Publisher. This will export your text document to a Blog server, taking care of most formatting text attributes, tables, images and graphics.

After installation, go to Tools > Options and click Internet > Weblog to add the internet blog servers or platforms that you are using. The following Blog servers are currently supported: Blogger, Roller, WordPress, Movable Type (xml-rpc), Atom Publishing Protocol (API), and MetaWeblog (API).

To publish your writer document online as a blog, go to File > Send > To Weblog.

 

How can I do a batch conversion of my MSOffice files into OpenOffice.org file formats?

 

Go to File > Wizards > Document Converter and follow the steps in the Wizard.

 

Can multiple users edit a file concurrently?

 

OpenOffice.org 2.x does not support this feature.

OpenOffice.org 3 allows multiple users to work on shared Calc spreadsheets simultaneously. Go to Help and type ‘Collaboration’ for details.

 

Files created in other applications do not always display in OpenOffice.org exactly as they did when they were created. Why is this, and what can be done about it?

 

OpenOffice.org provides the best file filters currently on the market, allowing users to read and edit files from other applications. The OpenOffice.org filters support macros from PythonBeanShell, and JavaScript.

One of the main goals of OpenOffice.org is to encourage the adoption of open and fully documented file formats and APIs so that in the future, users will never have a problem opening any file. However, until the OpenOffice.org file formats are fully adopted, users should keep in mind the following when opening, reading and editing files from other applications:

  • Hard formatting. Files which rely on hard formatting such as hard returnshard page breaks, etc. rather than soft spaces, carriage returns, soft page breaks, or tab characters will yield better results.
  • Fonts. Opening files from different applications which use uncommon fonts with few metric equivalents can give the impression that the file formatting is jumbled in OpenOffice.org. Formatting will be best maintained when importing documents using common fonts such as, Arial, Book Antiqua, Bookman Old Style, Century, Century Schoolbook, Courier New, Lucida, MS Mincho, Monotype Sorts, Symbol, and Times New Roman.
  • Unsupported features. Not all features are supported by the file filters, for example, some Table of Contents functionality, some fields, and some footnotes functionality.

Why does OpenOffice not support the file format my application uses?

 

There may be several reasons, for example:

  • The file formats may not be open and available.
  • There may not be enough developers available to do the work (either paid or volunteer).
  • There may not be enough interest in it.
  • There may be reasonable, available workarounds.