How to edit journal entries in Express Accounts?

Manual Journal Entries and Edits

The journal is where you view all transactions for all accounts kept in Express Accounts. You can view the journal by clicking the Journal icon in the toolbar of any tab to open the View Journal dialog, or press Ctrl+V.

Make a Manual Journal Entry

General payments, purchases, receipts, and sales should, in general, not be entered manually into the journal, but there are cases when you might need to account for changes in your accounts using this method. Speak to your accountant if you are unsure when to make manual journal entries.

To make a manual journal entry, begin by opening the Journal by clicking the Transaction menu and select Manual Journal Entry to pull up the Journal Entry dialog. This dialog can also be found from the View Journal dialog by clicking the Add button in the toolbar.

Select which journal the entry should be applied to, and make a journal memo (optional). In the Account Allocation area, select an account(s) to debit money from, and account(s) to credit money to. When the accounts are balanced, click Record to save the journal entry.

Edit a Journal Entry

If an entry on the journal needs correcting, you can click the entry to select it, then click the Edit button in the toolbar to open the Journal Entry dialog for that entry. Make the necessary corrections, and when the accounts are in balance, click the Record button to apply the changes to the journal.

edit entries

How to view journal report

Use this screen to manage your journals. A list of all the journal entries you have made in Express Accounts is displayed here. To open the Journal, click the View menu and select Journal. To view a specific journal, from the Home tab click on the journal's tab under the toolbar.

You can refine the contents of the Journal list by using the interactive filter controls below the main toolbar. Use the Period drop menu to filter the listed journal entries by date, and the Start and End date pickers can be used to fine tune the date period. The Account selector can also be used to further restrict the journal entry selection to a specific account, and the Ref filter further restricts the journal view to a specific reference number.

Beginner’s Guide to Bookkeeping

Did you purchase NCH Express Accounts recently, and need some basic bookkeeping training to help you manage these accounting software? 

You can visit the FastTrack Bookkeeping website at FastPath Books for a comprehensive beginner's guide to bookkeeping.

The website teaches the following:

  • Bookkeeping – what is it all about?
  • Types of Accounts
  • Tracking Transactions – the double-entry system
  • Reports
  • Grouping Journal Entries – books of first entry
  • Sales Tax
  • Depreciation